Agenda - View Meetings

REVISED


City Council Study Session
Monday, February 5, 2024 6:00 p.m.	Chandler City Council Chambers 88 E. Chicago St., Chandler, AZ

Our Vision

We are a world class City that provides an exceptional quality of life.

Our Brand

A safe, diverse, equitable and inclusive community that connects people, chooses innovation and inspires excellence.

Innovative Focus

Innovation is the lifeblood of our community. The introduction of new ideas and methods is rooted in Chandler's culture and heritage. This thread of innovation embodies how we connect, plan and serve our city to be a contemporary, financially responsible and safe place to live and work.

Pursuant to Resolution No. 4464 of the City of Chandler and to A.R.S. 38-431.02, notice is hereby given to the members of the Chandler City Council and to the general public that the Chandler City Council will hold a STUDY SESSION open to the public on Monday, February 5, 2024, at 6:00 p.m., in the Chandler City Council Chambers, 88 E. Chicago Street, Chandler, Arizona. One or more members of the Chandler City Council may attend this meeting by telephone.

Persons with disabilities may request a reasonable modification or communication aids and services by contacting the City Clerk’s office at 480-782-2181 (711 via AZRS). Please make requests in advance as it affords the City time to accommodate the request.

Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.

Study Session Agenda

Call to Order

Roll Call

Scheduled Public Appearances

Service Recognitions

Proclamation - Teen Dating Violence Prevention

Proclamation - African American Month

Recognition - City Clerk's Office Passport Acceptance Facility, 30 Years of Service

Consent Agenda
Items listed on the Consent Agenda may be enacted by one motion and one vote. If a discussion is required by members of the governing body, the item will be removed from the Consent Agenda for discussion and determination will be made if the item will be considered separately.

Airport

Final Adoption of Ordinance No. 5077 Approving an Amendment to Lease No. 017 with Chandler Aviation Services, Inc.

Move City Council adopt Ordinance No. 5077 to approve a lease amendment with Chandler Aviation Services, Inc., and authorize the Mayor to execute the amendment and the City Manager or his designee to sign all related documents and take all action necessary or appropriate to implement this Ordinance.

Council Focus Area(s):

City Clerk

Approval of Minutes

Move City Council approve the Council meeting minutes of the Work Session of January 11, 2024, the Work Session of January 22, 2024, the Study Session of January 22, 2024, and the Regular Meeting of January 25, 2024.

Board and Commission Appointments

Move City Council approve the Board and Commission appointments as recommended.

Resolution No. 5777 Providing Notice of the Primary and General Elections to be held on August 6, 2024, and November 5, 2024, Respectively

Move City Council pass and adopt Resolution No. 5777 designating and providing notice of the 2024 Primary and General Elections to be held on August 6, 2024, and November 5, 2024, respectively; and authorizing the City Clerk to enter into agreements, as required, to provide election services for the 2024 Primary and General Elections.

City Manager

Professional Services Agreement No. ST2106.201, Amendment No. 2, with TY Lin International, for the Frye Road Protected Bike Lanes (½ Mile West of Arizona Avenue to Paseo Trail/Consolidated Canal) Design Services

Move City Council award Professional Services Agreement No. ST2106.201, Amendment No. 2, to TY Lin International for the Frye Road Protected Bike Lanes (½ Mile West of Arizona Avenue to Paseo Trail/Consolidated Canal) Design Services, in an amount not to exceed $176,801.

Council Focus Area(s):

Community Services

Purchase and Installation of Audio Visual Equipment for Tumbleweed Recreation Center

Move City Council approve the purchase and installation of audio video equipment, utilizing the Mohave Educational Services Cooperative contract No. 20F-CCS-1003, with Commercial Computer Services, Inc., dba CCS Presentation Systems, in an amount not to exceed $105,284.

Council Focus Area(s):

Development Services

Introduction and Tentative Adoption of Ordinance No. 5078, PLH23-0058 Boddy Residence Rezoning and Preliminary Development Plan, 121 S. Dakota Street, Generally Located 1/4 Mile North of the Northwest Corner of Frye Road and Arizona Avenue

Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5078 approving rezoning from Multiple-Family Residential District (MF-2) to Planned Area Development (PAD) for a single-family residence, subject to the conditions as recommended by Planning and Zoning Commission.

Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH23-0058 Boddy Residence for site layout and building architecture, subject to the conditions as recommended by Planning and Zoning Commission.

Council Focus Area(s):

Introduction and Tentative Adoption of Ordinance No. 5080, Rezoning, Preliminary Development Plan, and Preliminary Plat, PLH23-0015/PLT23-0024 Highland Place, Southeast Corner of Alma School Road and Highland Street, Generally Located ¼ Mile South of the Southeast Corner of Alma School and Warner Roads.

Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5080 approving PLH22-0015 Highland Place, rezoning from Single-family (SF-18) district to Planned Area Development (PAD) for medium-density residential, subject to the conditions recommended by Planning and Zoning Commission.

Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH22-0015 Highland Place for site layout and building architecture for duplexes, subject to the conditions recommended by Planning and Zoning Commission.

Preliminary Plat
Move City Council approve Preliminary Plat PLT23-0024, subject to the conditions recommended by Planning and Zoning Commission.

Council Focus Area(s):

Introduction and Tentative Adoption of Ordinance No. 5079, Rezoning and Preliminary Development Plan, PLH23-0053 Cambridge Medical Facility, North of the Northwest Corner of Gilbert Road and Insight Way, Generally Located ¼ Mile South of the Southwest Corner Gilbert and Germann Roads

Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5079 approving PLH23-0053 Cambridge Medical Facility, Rezoning to increase Mid-Rise Overlay allowing building heights up to 75 feet, subject to the conditions as recommended by Planning and Zoning Commission.

Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH23-0053 Cambridge Medical Facility for site layout and building architecture for a medical development, including a specialty hospital and medical offices, subject to the conditions as recommended by Planning and Zoning Commission.

Council Focus Area(s):

10.

Introduction and Tentative Adoption of Ordinance No. 5075, City Code Amendments, PLH23-0026 City Code Amendments related to Zoning, Property Maintenance, & Refuse, amending Chapter 30 Property Maintenance, Chapter 35 Land Use and Zoning, Chapter 39 Sign Code, and Chapter 44 Garbage and Refuse

Move City Council introduce and tentatively adopt Ordinance No. 5075 approving PLH23-0026 City Code Amendments related to Zoning, Property Maintenance, & Refuse, text amendments to:

A. Section 35-200 Definitions of the Zoning Code relating to mid-rise development, bar, and other updates, as recommended by Planning and Zoning Commission.

B. Section 35-305 Use Permit, relating to renewal enforcement, as recommended by Planning and Zoning Commission.

C. Articles IV. AG-1-Agricultural District, V. SF-33-Single Family District, VI. SF-18-Single Family District, VI.1. SF-10 Single Family District, VIII. MF-1-Medium Density Residential District, IX. MF-2-Multiple Family Residential District, and X. MF-3-High Density Residential District of Chapter 35 Land Use and Zoning, cleaning up language and permitting single family homes on parcels zoned multifamily residential that are less than 12,000 square feet, as recommended by Planning and Zoning Commission.

D. Sections 35-1203, 35-1503, 35-1703, and 35-1902.4, granting authority to the Planning Administrator to reduce front yard setbacks within the Infill Incentive District, as recommended by Planning and Zoning Commission

E. Sections 35-1802 General Requirements and 35-1804 Parking Schedule, relating to parking requirements, as recommended by Planning and Zoning Commission.

F. Section 35-1902.8(c) Site Development Plan, allowing the Planning Administrator to administratively approve more than two free-standing pads, as recommended by Planning and Zoning Commission.

G. Section 35-1902 Site Development Plan, relating to drive-through requirements, use of shipping containers, and screening of roof-mounted equipment, as recommended by Planning and Zoning Commission.

H. Section 35-2100 Table of Permitted Uses for Nonresidential Districts, modifying the layout, adding new previously unlisted uses, clarifying ancillary use provisions, and other related changes, as recommended by Planning and Zoning Commission.

I. Section 35-2202 Accessory Buildings and Guest Quarters, permitting accessory dwelling units within single-family lots, as recommended by Planning and Zoning Commission.

J. Section 35-2204 General, relating to perimeter wall requirements, as recommended by Planning and Zoning Commission.

K. Sections 35-2202.1, 35-2205, and 35-2208, relating to open-air ramadas, swimming pool setbacks, and satellite dish antenna requirements, as recommended by Planning and Zoning Commission.

L. Section 35-2215 Home Occupation, as recommended by Planning and Zoning Commission.

M. Chapter 39 Sign Code, relating to murals and temporary sign requirements, as recommended by Planning and Zoning Commission.

N. Chapter 30 Property Maintenance, relating to vehicles, trespassing light, landscaping maintenance, and abatement cost.

O. Chapter 44 Garbage and Refuse, relating to conversion from alley refuse pickup to curbside.

Council Focus Area(s):

Facilities and Fleet

11.

Purchase of Air Handler System Retrofit Services from MESA Energy Systems, Inc., dba EMCOR Services Arizona

Move City Council approve the purchase of air handler system retrofit services, for the Boys and Girls Club of the Valley Chandler Compadres Branch, from MESA Energy Systems, Inc., dba EMCOR Services Arizona, utilizing the State of Arizona Contract No. CTR049764, in an amount not to exceed $614,840.

Council Focus Area(s):

12.

Agreement No. BF3-936-4600, with CFP Back Flow Services, Inc., for Fire Protection Services

Move City Council approve Agreement No. BF3-936-4600 with CFP Backflow Services, Inc., for fire protection services, in an amount not to exceed $790,310, for the period of one year, beginning February 8, 2024, through February 7, 2025.

Council Focus Area(s):

Management Services

13.

Resolution No. 5768 Updated Financial Policies for Operating Management, Debt Management, Grant Management, Investment, Accounting Auditing and Financial Reporting, and Pension Funding

Move City Council pass and adopt Resolution No. 5768, adopting updated Financial Policies for Operating Management, Debt Management, Grant Management, Investment, Accounting Auditing and Financial Reporting, and Pension Funding, and accepting the City’s share of assets and liabilities under the Public Safety Personnel Retirement System Actuarial Valuation Report.

Council Focus Area(s):

Mayor and Council

14.

Resolution No. 5776 Recognizing the Harm of Violence Among the Youth in the Community, Condemning all Violence Among the Youth in the Community, and Reaffirming the City's Commitment to Investigate and Prevent Youth Violence in Chandler

Move City Council adopt Resolution No. 5776 recognizing the harm of violence among the youth in the community, condemning all violence among the youth in the community, and reaffirming the City's commitment to investigate and prevent youth violence in Chandler.

Council Focus Area(s):

Public Works and Utilities

15.

Resolution No. 5765 Authorizing the Application and Award of a Bureau of Reclamation Grant in the Amount of $5,000,000

Move City Council pass and adopt Resolution No. 5765 authorizing the application and award of a grant in the amount of $5,000,000, from the United States Bureau of Reclamation (BOR), for the Advanced Metering Infrastructure (AMI) Project; and authorizing the City Manager to enter into a grant agreement and take all action necessary to implement the grant.

Council Focus Area(s):

16.

Professional Services Agreement No. ST2309.201, with Olsson, Inc., for the Alma School Road Improvements (Germann Road to Queen Creek Road) Design Services

Move City Council award Professional Services Agreement No. ST2309.201, to Olsson, Inc., for the Alma School Road Improvements (Germann Road to Queen Creek Road) Design Services, in an amount not to exceed $741,307.12.

Council Focus Area(s):

17.

Purchase of Water Maintenance Piping Recoating Services

Move City Council approve the purchase of water maintenance piping recoating services, from Joseph Painting Company, Inc., dba JPCI Services, utilizing Town of Gilbert Agreement No. 321000003, in an amount not to exceed $130,000.

Council Focus Area(s):

18.

Resolution No. 5764 Authorizing the Acquisition of Real Property in Fee and Easement as Required for the Price Road Frontage Sewer Rehab Project (WW2210)

Move City Council pass and adopt Resolution No. 5764 authorizing the acquisition of real property in fee and easement as required for the Price Road Frontage Sewer Rehab Project (WW2210), from two parcels described in Exhibits “A” and "B"; authorizing the city’s real estate administrator to sign, on behalf of the city, the purchase agreement and any other documents necessary to facilitate the acquisition; and authorizing relocation assistance as may be required by law.

Council Focus Area(s):

19.

Professional Services Agreement No. ST2404.201, with Strand Associates, Inc., for the Willis Road (Vine Street to 1,700' East, between Alma School Road and Arizona Avenue) Design Services

Move City Council award Professional Services Agreement No. ST2404.201, to Strand Associates, Inc., for the Willis Road (Vine Street to 1,700' East, between Alma School Road and Arizona Avenue) Design Services, in an amount not to exceed $204,262.

Council Focus Area(s):

20.

Professional Services Agreement No. ST2407.201, with Stanley Consultants, Inc., for the Arizona Avenue and Warner Road Intersection Design Services

Move City Council award Professional Services Agreement No. ST2407.201 to Stanley Consultants, Inc., for the Arizona Avenue and Warner Road Intersection Design Services, in an amount not to exceed $195,791.13.

Council Focus Area(s):

21.

Professional Services Agreement No. ST2112.451, with Tristar Engineering and Management, Inc., for the Alley Rehab PM10 Dust Emissions Reduction Construction Management Services

Move City Council award Professional Services Agreement No. ST2112.451, to Tristar Engineering and Management, Inc., for the Alley Rehab PM10 Dust Emissions Reduction 2 (FMA 3, 16, 25, 39, and 40) Construction Management Services, in an amount not to exceed $354,897.

Council Focus Area(s):

22.

Construction Agreement No. ST2112.401 with Cactus Transportation II, Inc., dba Cactus Asphalt, for the Alley Rehab PM10 Dust Emissions Reduction

Move City Council award Construction Agreement No. ST2112.401 to Cactus Transportation II, Inc., dba Cactus Asphalt, for the Alley Rehab PM10 Dust Emissions Reduction 2 (FMA 3, 16, 25, 39, and 40), in an amount not to exceed $2,927,207.70.

Council Focus Area(s):

Action Agenda

23.

Preliminary Development Plan, PLH23-0027 Layton Lakes Village Shops, Located at the Southeast Corner of Gilbert Road and Queen Creek Road

Move City Council approve Preliminary Development Plan PLH23-0027 Layton Lakes Village Shops for a site layout and building architecture for a car wash and a mixed-use retail/office building, subject to the conditions as recommended by Planning and Zoning Commission.

Council Focus Area(s):

24.

Resolution No. 5769 Accepting the Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2023, and Demonstrating Compliance with Arizona Revised Statutes §9-481(H) and ARS §41-1494

Move City Council pass and adopt Resolution No. 5769 accepting the Annual Comprehensive Financial Report (ACFR) and related financial audit reports submitted by Heinfeld, Meech & Co., P.C., for the fiscal year ended June 30, 2023, and demonstrating compliance with Arizona Revised Statutes (ARS) §9-481(H) and §41-1494.

Council Focus Area(s):

Informational

25.

December 20, 2023, Planning and Zoning Commission Meeting Minutes

Adjourn