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Regular Meeting Agenda
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Call to Order |
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| Roll Call |
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| Invocation - Pastor Victor Hardy, Congregational Church of the Valley |
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| Pledge of Allegiance |
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Consent Agenda
Items listed on the Consent Agenda may be enacted by one motion and one vote. If a discussion is required by members of the governing body, the item will be removed from the Consent Agenda for discussion and determination will be made if the item will be considered separately.
Proposed Motion: Move to approve the Consent Agenda of the October 19, 2023, Regular Meeting, Items 1 - 47. |
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| Community Services |
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1. |
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Professional Services Agreement No. PR2206.201, with Dig Studio for the Pickleball and Tennis Courts at Tumbleweed Park Design Services Click to View |
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Move City Council award Professional Services Agreement No. PR2206.201 to Dig Studio for the Pickleball and Tennis Courts at Tumbleweed Park Design Services, in an amount not to exceed $282,226. |
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2. |
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Agreement No. CS4-988-4668, for Park Mowing Services Click to View |
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Move City Council approve Agreement No. CS4-988-4668, for Park Mowing Services, with Artistic Land Management, Inc., in an amount not to exceed $589,004, for a one-year term, November 1, 2023, through October 31, 2024, with the option of up to four additional, one-year extensions. |
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3. |
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Agreement No. CS4-988-4669, for Park Herbicide Application Services Click to View |
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Move City Council approve Agreement No. CS4-988-4669, for park herbicide application services, with BrightView Landscape Services, Inc., in an amount not to exceed $211,671.07, for a one-year term, November 1, 2023, through October 31, 2024, with the option of up to four additional one-year extensions.
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4. |
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Purchase of Rotary Mower Click to View |
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Move City Council approve the utilization of City of Mesa Contract No. 2017025, for the purchase of a Rotary Mower, from Simpson Norton, in the amount of $141,557.09. |
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| Development Services |
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5. |
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Resolution No. 5746 and Introduction of Ordinance No. 5068, Area Plan Amendment, Rezoning, and Preliminary Development Plan, PLH23-0017 / PLH22-0044 Chandler Farms, Located at the Southwest Corner of Arizona Avenue & Queen Creek Road Click to View |
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Area Plan
Move City Council approve Resolution No. 5746 Section 16 Area Plan amendment, PLH23-0017, as recommended by Planning and Zoning Commission.
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5068 approving PLH22-0017 Chandler Farms, Rezoning from PAD for commercial to PAD for mixed-use development including multi-family and commercial, subject to the conditions as recommended by Planning and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH22-0017 Chandler Farms for site layout and building architecture, subject to the conditions as recommended by Planning and Zoning Commission. |
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6. |
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Introduction of Ordinance No. 5069 Rezoning, PLH22-0046 Rezamp LLC, Located West of the Northwest Corner of Chandler Boulevard and Arizona Avenue Click to View |
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Move City Council introduce and tentatively adopt Ordinance No. 5069 approving PLH22-0046 Rezamp LLC Office #2 & 3, Rezoning from SF-8.5 to SF-8.5/PAD for professional offices and to allow reduced setbacks for an existing building, subject to conditions as recommended by Planning and Zoning Commission. |
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7. |
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Final Plat Approval for PLT23-0015 Honeysuckle Trail, Located at the Northwest Corner of Warner Road and Bullmoose Drive Click to View |
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Move City Council approve Final Plat PLT23-0015, Honeysuckle Trail, as recommended by staff. |
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8. |
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Use Permit, PLH23-0020 Hunt Highway Cell Tower, Approving Installation of a Wireless Communication Facility, Located Within the Sunbird Golf Resort Community at the Southwest Corner of Riggs Road and Cooper Road Click to View |
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Move City Council approve Use Permit, PLH23-0020 Hunt Highway Cell Tower, subject to the conditions recommended by Planning and Zoning Commission. |
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9. |
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Use Permit and Entertainment Use Permit, PLH23-0014 Good Time Charli's, 6045 W. Chandler Boulevard, Ste. 7, generally located at the southwest corner of Chandler Boulevard and Kyrene Road Click to View |
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Move City Council approve Use Permit case PLH23-0014 Good Time Charli's for a Series 6 Bar Liquor License and a time extension for an Entertainment Use Permit for live indoor and outdoor entertainment, subject to the conditions recommended by Planning and Zoning Commission. |
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10. |
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Use Permit and Entertainment Use Permit, PLH23-0024 The Stillery, 130 S. Arizona Ave, located at the northwest corner of Arizona Avenue and Chicago Street (continued from the Council Regular Meeting of September 21, 2023) Click to View |
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Move City Council approve case PLH23-0024 The Stillery, Use Permit approval for a Series 6 Bar Liquor License and a time extension for an Entertainment Use Permit for live indoor entertainment and outside patio speakers for background music only, subject to the conditions recommended by Planning and Zoning Commission. |
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| Facilities and Fleet |
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11. |
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Agreement No. BF2-912-4485, with ASR Construction Group, LLC; Crawford Mechanical Services, LLC; FPS Civil, LLC; DMS Companies, Inc., dba Hernandez Companies; Kowalski Construction, Inc.; MGC Contractors, Inc.; and Nickle Contracting, LLC, for General Building Maintenance Services Click to View |
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Move City Council approve Agreement No. BF2-912-4485, with ASR Construction Group, LLC; Crawford Mechanical Services, LLC; FPS Civil, LLC; DMS Companies, Inc., dba Hernandez Companies; Kowalski Construction, Inc.; MGC Contractors, Inc.; and Nickle Contracting, LLC, for General Building Maintenance Services in an amount not to exceed $4,240,000, for a period of one year, beginning September 1, 2023, through August 31, 2024. |
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Council Focus Area(s):
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12. |
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Purchase of Maintenance, Repairs and Purchase of Doors, Locking Systems, Door Hardware, and Operable Walls Click to View |
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Move City Council approve the utilization of the Mohave Educational Services Cooperative Contract No. 21H-DHP-0917, for maintenance, repairs, and purchase of bay doors, locking systems, door hardware, and operable walls, from DH Pace Company, Inc., in an amount not to exceed $200,000, for the period of one year, September 17, 2023, through September 16, 2024. |
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13. |
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Purchase of Heating, Ventilation, and Air Conditioning (HVAC) Equipment, Installation, Service, and Related Products Click to View |
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Move City Council approve the utilization of the Mohave Educational Services Cooperative, Contract No. 19F-SMC-0904, for the purchase of HVAC equipment, installation, service, and related products, from Sun Mechanical Contracting, Inc., in an amount not to exceed $1,600,000, for the period of one year, beginning September 5, 2023, through September 4, 2024. |
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14. |
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Purchase of Vehicles Click to View |
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Move City Council approve the purchase of vehicles using multiple vendors under the State of Arizona, Sourcewell, Omnia, HGAC, and Maricopa County contracts, in an amount not to exceed $4,549,265. |
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| Fire Department |
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15. |
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Resolution No. 5745 Authorizing a Grant Agreement with the Arizona Department of Homeland Security for the 2023 Community Emergency Response Team (CERT) Training Click to View |
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Move City Council pass and adopt Resolution No. 5745, authorizing the City to enter into a Grant Agreement with the Arizona Department of Homeland Security (AZDOHS) for the Community Emergency Response Team (CERT) Training in the amount of $9,000, and authorize the Fire Chief to implement the provisions of the agreement. |
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16. |
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Resolution No. 5744 Authorizing a Grant Agreement with the Arizona Department of Homeland Security for the 2023 Urban Area Security Initiative (UASI) for Rapid Response Fire Teams Equipment and Training Click to View |
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Move City Council pass and adopt Resolution No. 5744, authorizing the City to enter into a Grant Agreement with the Arizona Department of Homeland Security (AZDOHS) for the Urban Area Security Initiative (UASI) Rapid Response Fire Teams, for equipment and training, in the amount of $87,145. |
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17. |
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Agreement No. FD3-200-4486, Amendment No. 1, with 030530 Uniforms, LLC, dba Ace Uniforms of Phoenix, for Fire Uniforms Click to View |
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Move City Council approve Agreement No. FD3-200-4486, Amendment No. 1, with 030530 Uniforms, LLC, dba Ace Uniforms of Phoenix, for fire uniforms, in an amount not to exceed $250,000, for the period of one-year, November 15, 2023, through November 14, 2024. |
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| Human Resources |
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18. |
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Resolution No. 5737, Renewal Request to Industrial Commission of Arizona for Continued Exemption from Requirement to Post Security for Self-Insured Workers' Compensation Program Click to View |
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Move City Council pass and adopt Resolution No. 5737, renewing the request to the Industrial Commission of Arizona for continued exemption from the requirement to post security for the Self-Insurance Workers' Compensation Program. |
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19. |
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Agreement No. 1193, Calendar Year 2024 Amendment, with Delta Dental Plan of Arizona, Inc., for Dental Insurance Benefit Click to View |
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Move City Council approve Agreement No. 1193, Calendar Year 2024 Amendment, with Delta Dental Plan of Arizona, Inc., for dental insurance benefit, in an amount not to exceed $120,000, for the period of one year, beginning January 1, 2024, through December 31, 2024, and authorize the City Manager, or designee to extend the Agreement for an additional one-year term of January 1, 2025, through December 31, 2025 (CY2025), subject to the same terms and conditions. |
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Council Focus Area(s):
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20. |
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Agreement No. 4118, Amendment No. 4, with The Segal Company (Western States), Inc., for Employee Benefits Consulting Services Click to View |
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Move City Council approve Agreement No. 4118, Amendment No. 4, with The Segal Company (Western States), Inc., for employee benefits consulting services, in an amount not to exceed $120,000, for the period of one year, beginning January 1, 2024, through December 31, 2024. |
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Council Focus Area(s):
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21. |
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Agreement No. HR3-920-4599, with Alight Solutions LLC, for the Benefits Administration Program and Wellness Portal Click to View |
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Move City Council approve Agreement No. HR3-920-4599, with Alight Solutions LLC, for the benefits administration program and wellness portal, in an amount not to exceed or total $602,000 in the first year, for the period of three years, beginning on the execution date of the agreement. |
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| Information Technology |
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22. |
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Agreement No. 4409, Amendment No. 2, Information Technology Consulting Services Click to View |
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Move City Council approve Agreement No. 4409, Amendment No. 2, with NST Technologies, Inc., for information technology consulting services, in an amount not to exceed $300,000, for a period of one year, beginning October 15, 2023, through October 14, 2024. |
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23. |
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Agreement No. 4526, Amendment No. 1, with Neudesic, LLC, for Annual Application Support Services Click to View |
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Move City Council approve Agreement No. 4526, Amendment No. 1, with Neudesic, LLC, for annual application support services, in an amount not to exceed $156,000, for the period of one year, beginning November 1, 2023, through October 31, 2024. |
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| Management Services |
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24. |
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Resolution No. 5730 Authorizing the Issuance and Sale of Not to Exceed $120,000,000 in General Obligation (GO) Bonds, Series 2023 Click to View |
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Move City Council pass and adopt Resolution No. 5730, authorizing and providing for the issuance and sale of not to exceed $120,000,000 in General Obligation Bonds, Series 2023, and authorizing Authorized Representatives of the City to determine whether it is in the City's best interest to sell the Bonds in a competitive bid or through a negotiated sale. |
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25. |
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Resolution No. 5732 Authorizing the Sale, Execution and Delivery of Not to Exceed $75,000,000 in Excise Tax Revenue Obligations (ETROs), Series 2023 Click to View |
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Move City Council pass and adopt Resolution No. 5732, authorizing and providing for the sale, execution and delivery of not to exceed $75,000,000 of Excise Tax Revenue Obligations, Series 2023, and authorizing Authorized Representatives of the City to determine whether it is in the City's best interest to sell the Obligations in a competitive bid or through a negotiated sale. |
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26. |
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Agreement No. WH4-801-4646 for Traffic Signs & Related Items Click to View |
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Move City Council approve Agreement No. WH4-801-4646, with Interwest Safety Supply, LLC, for traffic signs and related items, in an amount not to exceed $150,000, for the period of November 1, 2023, through October 31, 2024. |
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27. |
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New License Series 12, Restaurant Liquor License Application for Jason Joseph Ross, Agent, AIKG Chandler, LLC, DBA Andretti Indoor Karting and Games Click to View |
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Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 255036, a Series 12, Restaurant Liquor License, for Jason Joseph Ross, Agent, AIKG Chandler, LLC, DBA Andretti Indoor Karting and Games, located at 1712 S. Cooper Road, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 305952. |
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28. |
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New License Series 10, Beer and Wine Store Liquor License Application for Camila Alarcon, Agent, STB Boston, LLC, DBA Spin The Bottle Click to View |
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Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 256455, a Series 10, Beer and Wine Store Liquor License, including sampling, for Camila Alarcon, Agent, STB Boston, LLC, DBA Spin The Bottle, located at 105 W. Boston Street, and approval of the City of Chandler, Series 10, Beer and Wine Store Liquor License No. 305971. |
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| Neighborhood Resources |
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29. |
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Agreement No. 4638, with GAJANAN, LLC, for Temporary Accommodation Services Click to View |
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Move City Council approve Agreement No. 4638, with GAJANAN, LLC, for temporary accommodation services, in an amount not to exceed $600,000, for the period of one year, beginning October 1, 2023, through September 30, 2024. |
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| Police Department |
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30. |
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Resolution No. 5749 Authorizing Amendment No. 1 to the Intergovernmental Agreement for Data Sharing Between the City of Chandler and the Arizona Board of Regents for and on Behalf of Arizona State University (ASU) Click to View |
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Move City Council pass and adopt Resolution No. 5749 authorizing Amendment No. 1 to the Intergovernmental Agreement for Data Sharing between the City of Chandler and the Arizona Board of Regents for and on behalf of Arizona State University (ASU); authorizing the Mayor and Chief of Police to sign the Agreement; and authorizing the Chief of Police to administer, execute, and submit all documents and other necessary instruments in connection with such Agreement. |
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| Public Works and Utilities |
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31. |
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Resolution No. 5736 Approving an Amended and Restated Intergovernmental Agreement Between the City of Chandler and Maricopa County for Right-of-Way Assistance for Lindsay Road from Ocotillo Road to Hunt Highway Click to View |
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Move City Council pass and adopt Resolution No. 5736, approving an amended and restated IGA between the City of Chandler and Maricopa County for right-of-way assistance for Lindsay Road from Ocotillo Road to Hunt Highway; and authorizing the Mayor to sign the agreement and all related documents on behalf of the City of Chandler. |
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32. |
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Job Order Project Agreement No. WA2401.401, with PCL Construction, Inc., Pursuant to Job Order Master Agreement No. JOC1915.401, for the Pecos Surface Water Treatment Plant Filter Improvements Phase 2 Click to View |
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Move City Council award Job Order Project Agreement No. WA2401.401 to PCL Construction, Inc., Pursuant to Job Order Master Agreement No. JOC1915.401, for the Pecos Surface Water Treatment Plant Filter Improvements Phase 2, in an amount not to exceed $1,750,173.72. |
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33. |
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Construction Services Agreement No. ST2210.401, with CS Construction, Inc., for the Chandler Integrated Corridor Management (ICM) Detection and Communication Systems Click to View |
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Move City Council award Construction Services Agreement No. ST2210.401, to CS Construction, Inc., for the Chandler ICM Detection and Communication Systems, in an amount not to exceed $1,110,000. |
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34. |
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Construction Agreement No. ST2209.401, with CS Construction, Inc., for the Chandler Local Detection and Communication Systems Click to View |
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Move City Council award Construction Agreement No. ST2209.401 to CS Construction, Inc., for the Chandler Local Detection and Communication Systems, in an amount not to exceed $699,942. |
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35. |
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Professional Services Agreement No. WA2106.453, with Kitchell CEM, Inc., for the Pecos Surface Water Treatment Plant Administration Building HVAC and Water Quality Lab Renovation Construction Management Services Click to View |
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Move City Council award Professional Services Agreement No. WA2106.453 to Kitchell CEM, Inc., for the Pecos Surface Water Treatment Plant Administration Building HVAC and Water Quality Lab Renovation Construction Management Services, in an amount not to exceed $487,968.51. |
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36. |
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Construction Manager at Risk Construction Services Agreement No. WA2106.401, Guaranteed Maximum Price Proposal No. 2, with Caliente Construction, Inc., for the Pecos Surface Treatment Plant Admin Building HVAC and Water Quality Lab Renovation Click to View |
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Move City Council award CMAR Construction Services Agreement No. WA2106.401, Guaranteed Maximum Price Proposal No. 2, to Caliente Construction, Inc., for the Pecos Surface Treatment Plant Admin Building HVAC and Water Quality Lab Renovation, in the amount of $6,398,027. |
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37. |
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Professional Services Agreement No. ST2101.451, Amendment No. 1, with Ardurra Group, Inc., for the Detroit Basin/Gazelle Meadows Park Storm System & Associated Improvements Click to View |
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Move City Council award Professional Services Agreement No. ST2101.451, Amendment No. 1, to Ardurra Group, Inc., in the amount of $315,160. |
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38. |
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Construction Manager at Risk (CMAR) Construction Services Agreement No. ST2101.401, Guaranteed Maximum Price Proposal No. 2, with Achen Gardner Construction, LLC, for the Detroit Basin/Gazelle Meadows Park Storm System & Associated Improvements Click to View |
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Move City Council award CMAR Construction Services Agreement No. ST2101.401, Guaranteed Maximum Price Proposal No. 2, to Achen Gardner Construction, LLC, in the amount of $2,294,480.53. |
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39. |
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Agreement No. PW0-745-4183, Amendment No. 6, with M.R. Tanner Development and Construction, Inc., for Street Maintenance Repaving, Surface Seal, and Repair Services Click to View |
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Move City Council approve Agreement No. PW0-745-4183, Amendment No. 6, with M.R. Tanner Development and Construction, Inc., for street maintenance repaving, surface seal, and repair services, increasing the spending limit by $21,000,000. |
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40. |
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Agreement No. PW0-745-4122, Amendment No. 4, with Vincon Engineering Construction, LLC, for Concrete Repair Maintenance Services Click to View |
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Move City Council approve Agreement No. PW0-745-4122, Amendment No. 4, with Vincon Engineering Construction, LLC, for concrete repair maintenance services, in an amount not to exceed $10,000,000, for a one-year term, January 1, 2024, through December 31, 2024. |
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41. |
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Agreement No. PW0-745-4123, Amendment No. 6, with M.R. Tanner Development and Construction, Inc., for Street Maintenance and Repair Services Click to View |
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Move City Council approve Agreement No. PW0-745-4123, Amendment No. 6, with M.R. Tanner Development and Construction, Inc., for street maintenance and repair services, in an amount not to exceed $1,720,497.33, for a one-year term, January 1, 2024, through December 31, 2024. |
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42. |
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Agreement No. 4688, with Stantec Consulting Services, Inc., for the Purchase of Professional Services for the Pavement Quality Index Survey Click to View |
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Move City Council approve Agreement No. 4688, with Stantec Consulting Services, Inc., for the purchase of professional services for the Pavement Quality Index Survey, in an amount not to exceed $174,704. |
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43. |
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Construction Agreement No. ST1616.401; Federal No. CHN 0(241)D; ADOT No. T010301C, Change Order No. 2, with Haydon Companies, LLC, for the Ocotillo Road Improvements - Gilbert Road to 148th Street Click to View |
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Move City Council award Construction Agreement No. ST1616.401; Federal No. CHN 0(241)D; ADOT No. T010301C, Change Order No. 2, to Haydon Companies, LLC, for the Ocotillo Road Improvements - Gilbert Road to 148th Street, in the amount of $900,000. |
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44. |
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Job Order Project Agreement No. WW2001.403, with Garney Companies, Inc., Pursuant to Job Order Master Agreement No. JOC1914.401, for the Ocotillo Brine Reduction Facility Hydrochloric Acid Storage and Weak Acid Containment Mixing Improvements and Related Contingency Transfer Click to View |
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Move City Council award Job Order Project Agreement No. WW2001.403 to Garney Companies, Inc., pursuant to Job Order Master Agreement No. JOC1914.401, for the Ocotillo Brine Reduction Facility Hydrochloric Acid Storage and Weak Acid Containment Mixing Improvements, in an amount not to exceed $1,878,326.92, and authorize a Wastewater Industrial Process Treatment Plant Fund contingency transfer of $1,173,036 to the Wastewater Industrial Process Treatment Plant Fund, Wastewater Capital, Plant Additions and Improvement account. |
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45. |
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Job Order Project Agreement No. WW2001.404, with Garney Companies, Inc., Pursuant to Job Order Master Agreement No. JOC1914.401, for the Ocotillo Brine Reduction Facility Ion Exchange Outlet Waste Improvements Click to View |
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Move City Council award Job Order Project Agreement No. WW2001.404 to Garney Companies, Inc., pursuant to Job Order Master Agreement No. JOC1914.401, for the Ocotillo Brine Reduction Facility Ion Exchange Outlet Waste Improvements, in an amount not to exceed $319,309.86. |
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46. |
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Professional Services Agreement No. WW2001.453, with HDR, Inc., for the Ocotillo Brine Reduction Facility Hydrochloric Acid Storage and Weak Acid Containment Mixing Improvements Construction Management Services Click to View |
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Move City Council award Professional Services Agreement No. WW2001.453 to HDR, Inc., for the Ocotillo Brine Reduction Facility Hydrochloric Acid Storage and Weak Acid Containment Mixing Improvements Construction Management Services, in an amount not to exceed $174,820. |
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47. |
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Agreement No. PW3-925-4631, with Hazen and Sawyer, P.C., for the Water System Upgrades Program Consultant Services Click to View |
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Move City Council approve Agreement No. PW3-925-4631, with Hazen and Sawyer, P.C., for the Water System Upgrades Program consultant services, in the amount of $695,720. |
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Public Hearing |
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48. |
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Public Hearing Regarding Proposed Changes to Certain Water, Wastewater, Reclaimed Water, and Solid Waste Fees
1. Open Public Hearing
2. Staff Presentation
3. Council Discussion
4. Discussion from the Audience
5. Close Public Hearing Click to View |
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Action Agenda |
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49. |
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Introduction and Tentative Adoption of Ordinance No. 5065 Amending the Code of the City of Chandler, Sections 44-6 and 44-7 of Chapter 44 Garbage and Refuse, and Sections 50-11 and 50-12 of Chapter 50 Sale of Utilities to Update Regulations Relating to Collection of Bulk Materials and Refuse Drop-Off and to Change Certain Water, Wastewater, Reclaimed Water, and Solid Waste Rates and Policies Click to View |
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Move City Council introduce and tentatively adopt Ordinance No. 5065 amending the Code of the City of Chandler, Sections 44-6 and 44-7 of Chapter 44 Garbage and Refuse, and Sections 50-11 and 50-12 of Chapter 50 Sale of Utilities to update regulations relating to collection of bulk materials and refuse drop-off and to change certain water, reclaimed water, wastewater, and solid waste rates and policies, effective January 1, 2024. |
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50. |
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Resolution No. 5751 Amending the Citywide Fee Schedule Relating to the Public Works & Utilities Department, Solid Waste Division, Section 7 Click to View |
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Move City Council pass and adopt Resolution No. 5751 amending the Citywide Fee Schedule relating to the Public Works & Utilities Department, Solid Waste Division, Section 7, with fee changes effective January 1, 2024. |
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Briefing |
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51. |
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Presentation / Briefing Regarding the Police Department's Employee Health and Wellness Resources, Solari Crisis Response Service, and Behavioral Health Unit, as Requested by Councilmember Harris |
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52. |
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Presentation / Briefing Regarding Retail Theft and Organized Crime in Chandler, as Requested by Councilmember Harris |
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| Informational |
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53. |
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Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor License Premises Administratively Approved Click to View |
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54. |
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Contracts and Agreements Administratively Approved, Month of September 2023 Click to View |
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55. |
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Claims Report for the Quarter Ended September 30, 2023 Click to View |
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Unscheduled Public Appearances |
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Current Events
1. Mayor's Announcements
2. Council's Announcements
3. City Manager's Announcements |
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| Adjourn |
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