Agenda


City Council Study Session
Monday, July 17, 2023 6:00 p.m.	Chandler City Council Chambers 88 E. Chicago St., Chandler, AZ

Our Vision

We are a world class City that provides an exceptional quality of life.

Our Brand

A safe, diverse, equitable and inclusive community that connects people, chooses innovation and inspires excellence.

Innovative Focus

Innovation is the lifeblood of our community. The introduction of new ideas and methods is rooted in Chandler's culture and heritage. This thread of innovation embodies how we connect, plan and serve our city to be a contemporary, financially responsible and safe place to live and work.

Pursuant to Resolution No. 4464 of the City of Chandler and to A.R.S. 38-431.02, notice is hereby given to the members of the Chandler City Council and to the general public that the Chandler City Council will hold a STUDY SESSION open to the public on Monday, July 17, 2023, following the Regular Meeting, which follows the Public Housing Authority Commission meeting which begins at 6:00 p.m., in the Chandler City Council Chambers, 88 E. Chicago Street, Chandler, Arizona. One or more members of the Chandler City Council may attend this meeting by telephone.

Persons with disabilities may request a reasonable modification or communication aids and services by contacting the City Clerk’s office at 480-782-2181 (711 via AZRS). Please make requests in advance as it affords the City time to accommodate the request.

Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.

Study Session Agenda

Call to Order

Roll Call

Scheduled Public Appearances

Service Recognitions

Proclamation - Chandler Municipal Airport Appreciation Month

Recognition - 2023 Healthy Arizona Worksite Program Platinum Level

Consent Agenda
Items listed on the Consent Agenda may be enacted by one motion and one vote. If a discussion is required by members of the governing body, the item will be removed from the Consent Agenda for discussion and determination will be made if the item will be considered separately.

City Clerk

Board and Commission Appointments Click to View

Move City Council approve the Board and Commission appointments as recommended.

City Manager

Agreement No. CM3-290-4552, with Ameresco, Inc., for Solar Installations at Various City Facilities Click to View

Move City Council approve Agreement No. CM3-290-4552, with Ameresco, Inc., for solar installations at various City facilities, in an amount not to exceed $22,500.

Council Focus Area(s):

Communications and Public Affairs

Agreement No. CAPA2-918-4421, Amendment No. 2, with Davidson Belluso, for Digital Marketing Services for Recruitment Campaigns Click to View

Move City Council approve Agreement No. CAPA2-918-4421, Amendment No. 2, with Davidson Belluso, for digital marketing services for recruitment campaigns, extending the agreement through August 31, 2024, and increasing the spending limit in the amount of $600,000.

Council Focus Area(s):

Agreement No. CAPA3-840-4576, with SGR Media, dba 5 Words Media, for Studio Equipment and Installation Click to View

Move City Council approve Agreement No. CAPA3-840-4576, with SGR Media, dba 5 Words Media, for studio equipment and installation, in an amount not to exceed $791,696.76, and authorize an appropriation transfer from General Fund Contingency of $150,000 to General Capital Projects Fund, Video Production Studio Digital Media Upgrade Program.

Council Focus Area(s):

Community Services

Agreement No. PW0-745-4183, Amendment No. 5, with M.R. Tanner Development and Construction, Inc., for Street Maintenance Repaving, Surface Seal, and Repair Services Click to View

Move City Council approve Agreement No. PW0-745-4183, Amendment No. 5, with M.R. Tanner Development and Construction, Inc., for street maintenance repaving, surface seal, and repair services, increasing the spending limit by $1,297,021.

Council Focus Area(s):

Agreement No. CS9-988-4086, Amendment No. 4, with Grounds Control, LLC, for City Parks Landscape Services Click to View

Move City Council approve Agreement No. CS9-988-4086, Amendment No. 4, with Grounds Control, LLC, for City parks landscape services, increasing the spending limit by $357,113.82.

Council Focus Area(s):

Agreement No. CS1-967-4327, Amendment No. 2, with Nutrien Ag Solutions, Inc.; and Rentokil North America, Inc., dba Target Specialty Products; for Fertilizers, Herbicides, and Pesticides Click to View

Move City Council approve Agreement No. CS1-967-4327, Amendment No.2, with Nutrien Ag Solutions, Inc.; and Rentokil North America, Inc., dba Target Specialty Products; for fertilizers, herbicides, and pesticides, in a combined amount not to exceed $290,000, for a one-year term, August 1, 2023, through July 31, 2024.

Council Focus Area(s):

Purchase of Citywide Pool Construction Services Click to View

Move City Council approve the purchase of citywide pool construction services, from Shasta Industries, Inc., utilizing the City of Scottsdale Contract No. 2018-136-COS, in an amount not to exceed $1,595,700, and authorize the City Manager or designee to sign a linking agreement with Shasta Industries, Inc.

Council Focus Area(s):

Cultural Development

Introduction and Tentative Adoption of Ordinance No. 5061 adopting the provisions of a Development Agreement and Purchase Agreement between JEMBJACD, LLC, and the City of Chandler for the sale and development of .36 acres of City-owned property located at the southwest corner of Chicago Street and Oregon Street Click to View

Move City Council introduce and tentatively adopt Ordinance No. 5061 adopting the provisions of a Development Agreement and Purchase Agreement between JEMBJACD, LLC, and the City of Chandler for the sale and development of .36 acres of City-owned property located at the southwest corner of Chicago Street and Oregon Street.

Council Focus Area(s):

Development Services

10.

Purchase of Repair and Upgrade Services to the City's Fiber Network Click to View

Move City Council approve the purchase of repair and upgrade services to the City's fiber network, utilizing multiple vendors available under the State of Arizona Contract No. CTR062466, Communications Cabling Systems, and the City of Tucson Contract No. 212710, Installation, Maintenance, and Repair of Fiber/Copper Networks, in a combined amount not to exceed $2,411,414.

Council Focus Area(s):

Economic Development

11.

Greater Phoenix Economic Council (GPEC) Agreement for Fiscal Year 2023-24 Click to View

Move City Council approve the Fiscal Year (FY) 2023-24 agreement with the Greater Phoenix Economic Council (GPEC) for regional economic development services, in the amount of $138,532, for the period of July 1, 2023, through June 30, 2024.

Council Focus Area(s):

Human Resources

12.

Resolution No. 5716, Approving and Authorizing Execution of Amended and Restated Retirement Health Savings Adoption Agreements for Employees and Elected Officials Click to View

Move City Council pass and adopt Resolution No. 5716 authoring execution of Amended and Restated Retirement Health Savings Adoption Agreements for Plan No. 801217 (Employees) and Plan No. 801218 (Council Members) to increase the City’s contribution based on years of service, increase employees’ annual maximum mandatory leave contribution, and reduce minimum service for plan participation.

Council Focus Area(s):

Information Technology

13.

Purchase of Oracle Annual Support and Maintenance Click to View

Move City Council approve the purchase of Oracle annual support and maintenance, from Mythics, Inc., utilizing the Omnia Partners Contract No. 180233-002, in the amount of $649,220, for the term of August 1, 2023, through July 31, 2024.

Council Focus Area(s):

Management Services

14.

Agreement No. MS2-920-4380, with Invoice Cloud, Inc., Electronic Payment Acceptance Solution Click to View

Move City Council approve Agreement No. MS2-920-4380, with Invoice Cloud, Inc., for the electronic payment acceptance solution, in an amount not to exceed $490,000 per year, for a period of five years, with the option to extend for up to five one-year periods.

Council Focus Area(s):

15.

New Class B Bingo License for The American Legion Auxiliary, Mathew B. Juan, Unit 35, Inc., DBA The American Legion Auxiliary, Mathew B. Juan, Unit 35 Click to View

Move City Council approve a Class B Bingo license for The American Legion Auxiliary, Mathew B. Juan, Unit 35, Inc., DBA American Legion Auxiliary, Matthew B. Juan, Unit 35, located at 2240 W. Chandler Boulevard.

Council Focus Area(s):

16.

New License Series 12, Restaurant Liquor License application for Jared Michael Repinski, Agent, Card Kingdom, Inc., DBA Mox Boarding House Click to View

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 247068, a Series 12, Restaurant Liquor License, for Jared Michael Repinski, Agent, Card Kingdom, Inc., DBA Mox Boarding House, located at 1371 N. Alma School Road, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 305533.

Council Focus Area(s):

Police Department

17.

Agreement No. 4625, Health Screening Services for the Police Department

Click to View

Move City Council approve Agreement No. 4625, with JS MD Sigma, PLLC, for health screening services for the Police Department, in an amount not to exceed $250,000.

Council Focus Area(s):

18.

Service Agreement to Support the City of Chandler Radio System Infrastructure Click to View

Move City Council approve the annual service agreement with Motorola Solutions, Inc., for radio system infrastructure support, in the amount of $112,408.99, for the term of August 1, 2023, through July 31, 2024.

Council Focus Area(s):

19.

Purchase of Ammunition Click to View

Move City Council approve the purchase of ammunition, from Dooley Enterprise, Inc., utilizing the State of Arizona Contract No. CTR043478, in the amount of $200,000.

Council Focus Area(s):

20.

Purchase of Suppressors Click to View

Move City Council approve the purchase of police rifle suppressors, from Proforce Marketing, Inc., utilizing State of Arizona Contract No. CTR049168, in the amount of $193,508.77.

Council Focus Area(s):

21.

Purchase of Handgun Optics Package Click to View

Move City Council approve the purchase of handguns, night sights, and optics, utilizing State of Arizona Contract No. CTR049168, with Proforce Marketing, Inc., in the amount of $185,496.10

Council Focus Area(s):

Public Works and Utilities

22.

Resolution No. 5695 Approving a Design and Construction Agreement Between Salt River Valley Water Users' Association and the City of Chandler for Well Drilling and Approving the Grant of a Well Site and Access Easements Click to View

Move City Council pass and adopt Resolution No. 5695 approving a Design and Construction Agreement between Salt River Valley Water Users' Association and the City of Chandler for well drilling at Well Site 27.3E-01.5S and authorizing and approving the grant of a well site and access easements to Salt River Project Agricultural Improvement and Power District.

Council Focus Area(s):

23.

Resolution No. 5717 Approving the Application and Award of an Environmental Protection Agency Grant Click to View

Move City Council pass and adopt Resolution No. 5717 approving the application and award of an Environmental Protection Agency (EPA) grant in the amount of $990,000 from the EPA for the City's Advanced Metering Infrastructure (AMI) Project.

Council Focus Area(s):

24.

Agreement No. PW1-745-4336, Amendment No. 2, with Vincon Engineering Construction, LLC, for Right-of-Way Repairs Click to View

Move City Council approve Agreement No. PW1-745-4336, Amendment No. 2, with Vincon Engineering Construction, LLC, for right-of-way repairs, in an amount not to exceed $120,000, for a one-year period, August 1, 2023, through July 31, 2024.

Council Focus Area(s):

25.

Agreement No. ST0-988-4194, Amendment No. 3, with BrightView Landscape Services, Inc., for Storm Repair and Revegetation Services Click to View

Move City Council approve Agreement No. ST0-988-4194, Amendment No. 3, with BrightView Landscape Services, Inc., for storm repair and revegetation services, in an amount not to exceed $605,000, for a one-year period, August 1, 2023, through July 31, 2024.

Council Focus Area(s):

26.

Agreement No. PW0-745-4123, Amendment No. 5, with M.R. Tanner Development and Construction, Inc., for Street Maintenance and Repair Services Click to View

Move City Council approve Agreement No. PW0-745-4123, Amendment No. 5, with M.R. Tanner Development and Construction, Inc., for street maintenance and repair services, increasing the spending limit by $865,950.

Council Focus Area(s):

27.

Agreement No. PW2-988-4516, Amendment No.1, with BrightView Landscape Services, Inc., for Landscape Maintenance Areas 1 through 4 Click to View

Move City Council approve Agreement No. PW2-988-4516, Amendment No.1, with BrightView Landscape Services, Inc., for landscape maintenance areas 1 through 4, in an amount not to exceed $2,756,902, for a one-year period, August 22, 2023, through August 21, 2024.

Council Focus Area(s):

28.

Professional Services Agreement No. WA1802.201, with Stantec Consulting Services, Inc., for the Central Arizona Project Arizona Water Production Facility Site Improvements Design Services Click to View

Move City Council award Professional Services Agreement No. WA1802.201 to Stantec Consulting Services, Inc., for the Central Arizona Project Arizona Water Production Facility Improvements Design Services, in an amount not to exceed $213,800.

29.

Construction Manager at Risk Agreement No. WW2005.403, Change Order No. 2 – GMP3, with B&F Contracting, Inc., for the Chandler Boulevard and Dobson Road Sewer and Water Improvements Click to View

Move City Council award Construction Manager at Risk Agreement No. WW2005.403, Change Order No. 2 – GMP3, to B&F Contracting, Inc., for the Chandler Boulevard and Dobson Road Sewer and Water Improvements, in an amount not to exceed $3,818,381.51.

Council Focus Area(s):

30.

Professional Services Agreement No. ST2310.201, with Olsson, Inc., for the Alley Rehabilitation PM10 Dust Emissions Reduction 3 Design Services Click to View

Move City Council award Professional Services Agreement No. ST2310.201 to Olsson, Inc., for the Alley Rehabilitation PM10 Dust Emissions Reduction 3 Design Services, in an amount not to exceed $155,949.

Council Focus Area(s):

31.

Construction Agreement No. WW2206.402, with Layne Christensen Company, for the Tumbleweed Aquifer Storage and Recovery Wells 11 & 12 Drilling Click to View

Move City Council award Construction Agreement No. WW2206.402 to Layne Christensen Company, for the Tumbleweed Aquifer Storage and Recovery (ASR) Wells 11 & 12 Drilling, in an amount not to exceed $3,121,710.

Council Focus Area(s):

32.

Competition Impracticable Purchase of Odor Control Data Collection and Analysis Services Click to View

Move City Council approve the competition impracticable purchase of odor data collection and analysis, from In-Pipe Technology, in the amount of $132,000.

Council Focus Area(s):

33.

Agreement No. SW0-910-2493, Amendment No. 2, with Waste Management of Arizona, Inc., for Solid Waste Collection and Transfer Station Services Click to View

Move City Council approve Agreement No. SW0-910-2493, Amendment No. 2, with Waste Management of Arizona, Inc., for solid waste collection and transfer station services, for a lump sum payment due to extraordinary circumstances.

Council Focus Area(s):

Action Agenda

34.

Resolution No. 5696 Amending the Citywide Fee Schedule relating to Management Services and Public Works & Utilities Departments Click to View

Move City Council pass and adopt Resolution No. 5696 amending the Citywide Fee Schedule relating to the Management Services and Public Works & Utilities departments with fee changes effective August 1, 2023.

Council Focus Area(s):

Informational

35.

Contracts and Agreements Administratively Approved, Month of June 2023 Click to View

36.

Claims Report for the Quarter Ended June 30, 2023 Click to View

37.

Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor License Premises Administratively Approved Click to View

Adjourn