Agenda


City Council Study Session
Monday, August 15, 2022 6:00 p.m.	Chandler City Council Chambers 88 E. Chicago St., Chandler, AZ

Our Vision

We are a world-class City that provides an exceptional quality of life.

Our Brand

A safe, diverse, equitable and inclusive community that connects people, chooses innovation and inspires excellence.

Our Goals
City Council Strategic Policy Goals

1. Being the most connected City
2. Being a leader in trust and transparency
3. Maintaining fiscal sustainability
4. Attracting a range of private sector businesses
5. Fostering a contemporary culture that embraces unity
6. Being safe and beautiful

Pursuant to Resolution No. 4464 of the City of Chandler and to A.R.S. 38-431.02, notice is hereby given to the members of the Chandler City Council and to the general public that the Chandler City Council will hold a STUDY SESSION open to the public on Monday, August 15, 2022, immediately following the Regular Council meeting which begins at 6:00 p.m., in the Chandler City Council Chambers, 88 E. Chicago Street, Chandler, Arizona. One or more members of the Chandler City Council may attend this meeting by telephone.

Persons with disabilities may request a reasonable modification or communication aids and services by contacting the City Clerk’s office at 480-782-2181 (711 via AZRS). Please make requests in advance as it affords the City time to accommodate the request.

Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.

Study Session Agenda

Call to Order

Roll Call

Scheduled Public Appearances

Service Recognitions

Proclamation - Library Card Sign-Up Month

Recognition - American Legion State Commander

Consent Agenda
Items listed on the Consent Agenda may be enacted by one motion and one vote. If a discussion is required by members of the governing body, the item will be removed from the Consent Agenda for discussion and determination will be made if the item will be considered separately.

Airport

Ordinance No. 5021 Approving a Ground Lease with Chandler Air Service, Inc., for property located at 2250 South Stinson Way Click to View

Move City Council introduce and tentatively adopt Ordinance No. 5021, approving a ground lease at the Chandler Municipal Airport with Chandler Air Service, Inc., and authorizing the Mayor to sign the lease and the City Manager to sign all related documents.

Council Focus Area(s):

Professional Services Agreement No. AI2204.101, with Dibble Engineering, for the Rehabilitate Hangar Area Pavement Assessment Pre-Design Services Click to View

Move City Council Award Professional Services Agreement No. AI2204.101 to Dibble Engineering, for the Rehabilitate Hangar Area Pavement Assessment Pre-Design Services, in an amount not to exceed $59,936.

Council Focus Area(s):

City Clerk

Board and Commission Appointments Click to View

Move City Council approve the Board and Commission appointments as recommended.

Council Focus Area(s):

Communications and Public Affairs

Agreement No. CP3-966-4488, with LithoTech, Inc., for Overflow Photocopying and Printing Services Click to View

Move City Council approve Agreement No. CP3-966-4488, with LithoTech, Inc., for overflow photocopying and printing services, in an amount not to exceed $95,000, for the period of one year, beginning August 25, 2022, through August 24, 2023.

Council Focus Area(s):

Purchase of Multifunction Commercial Printer Click to View

Move City Council approve the purchase of a Pro C7210S multifunction commercial printer, from Ricoh USA, Inc., utilizing Arizona State Contract No. ADSPO18-216027, in the amount of $105,708.

Council Focus Area(s):

Community Services

Agreement No. CS2-595-4335, Amendment No. 1, with Pioneer Landscape Centers, Inc., for Rock, Granite, and Miscellaneous Supplies Click to View

Move City Council approve Agreement No. CS2-595-4335, Amendment No. 1, with Pioneer Landscape Centers, Inc., for rock, granite, and miscellaneous supplies, in an amount not to exceed $915,000, for a one-year period, September 1, 2022, through August 31, 2023.

Council Focus Area(s):

Professional Services Agreement No. PR2208.201, with J2 Engineering & Environmental Design, L.L.C., for the Snedigar Sports Complex Multiuse Field Turf Conversions Design Services Click to View

Move City Council award Professional Services Agreement No. PR2208.201 to J2 Engineering & Environmental Design, L.L.C., for the Snedigar Sports Complex Multiuse Field Turf Conversions Design Services, in an amount not to exceed $181,292.30.

Council Focus Area(s):

Purchase of Tractor Click to View

Move City Council approve the purchase of a Kubota tractor, from Bingham Equipment Company, utilizing the of State of Arizona Contract No. ADSPO18-202735, in the amount of $90,527.58.

Council Focus Area(s):

Development Services

Adoption of Resolution No. 5602, Authorizing a License Agreement Between Wyyerd Connect, LLC, dba Wyyerd Fiber, and the City of Chandler for the Use of Public Property for the Establishment of Class 4 and Class 5 Communications Systems. Click to View

Move City Council adopt Resolution No. 5602, authorizing the Mayor to execute the license agreement between Wyyerd Connect, LLC, dba Wyyerd Fiber, and the City of Chandler for the Use of Facilities in the City’s Rights-of-Way and Public Places to Establish Class 4 and Class 5 Communications Systems, and authorizing the City Manager or designee to execute other documents as needed to give effect to the agreement.

Council Focus Area(s):

10.

Adoption of Resolution No. 5612 and Preliminary Development Plan, PLH22-0011 McKinley Glenn for Housing Product, Generally Located East of the Southeast Corner of Chandler Heights and Cooper Roads Click to View

Development Agreement
Move City Council pass and adopt Resolution No. 5612, authorizing a Development Agreement between the City of Chandler and Cachet Homes for improvements to Chandler Heights Road.

Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH22-0011 McKinley Glenn for housing product, subject to the conditions as recommended by Planning and Zoning Commission.

Council Focus Area(s):

11.

Final Plat PLT21-0058, Arbor Square, located east of the northeast corner of Warner Road and Alma School Road Click to View

Move City Council approve Final Plat, PLT21-0058 Arbor Square, as recommended by staff.

Council Focus Area(s):

12.

Preliminary Development Plan, PLH22-0014 Crossroads Nazarene Church Sports Fields, Located at the Northeast Corner of Ray and Price Roads Click to View

Move City Council approve Preliminary Development Plan PLH22-0014 Crossroads Nazarene Church Sports Fields for multi-use sports fields at an existing church, subject to the conditions as recommended by Planning and Zoning Commission.

Council Focus Area(s):

13.

Preliminary Development Plan, PLH22-0020 Queen Creek Commerce Center Monument Signage, Located at 555 E Queen Creek Road, at the Southeast Corner of Queen Creek Road and the Union Pacific Rail Road Click to View

Move City Council approve Preliminary Development Plan PLH22-0020 Queen Creek Commerce Center Monument Signage, for freestanding monument signage, subject to the conditions as recommended by Planning and Zoning Commission.

Council Focus Area(s):

14.

Preliminary Development Plan and Entertainment Use Permit, PLH22-0021 & PLH22-0022 SanTan Brewing Company, Located at 495 E. Warner Road, near the Southwest Corner of Warner Road and Union Pacific Railroad Click to View

Preliminary Development Plan
Move City Council Approve Preliminary Development Plan PLH22-0022 allowing an outdoor stage and shade structures to encroach into the building setbacks, subject to the conditions recommended by Planning and Zoning Commission

Entertainment Use Permit
Move City Council approve Entertainment Use Permit PLH22-0021 allowing outdoor speakers and live entertainment outdoors, subject to the conditions recommended by Planning and Zoning Commission

Council Focus Area(s):

15.

Preliminary Development Plan, PLH22-0003 Chandler Midway Corporate Offices Signage, 5670 and 5710 West Chandler Boulevard, generally located ¼ mile east of the northeast corner of Chandler Boulevard and Kyrene Road. Click to View

Move City Council approve Preliminary Development Plan PLH22-0003 Chandler Midway Corporate Office Signage, subject to the conditions as recommended by Planning and Zoning Commission.

Council Focus Area(s):

16.

Use Permit, PLH22-0015 Vista Star Offices, Located at 442 West Chandler Boulevard, Generally Located ¼ Mile West of the Northwest Corner of Chandler Boulevard and Arizona Avenue Click to View

Move City Council approve Use Permit PLH22-0015 Vista Star Offices to continue to allow an office within a residential conversion on a property zoned Single-Family District (SF- 8.5), subject to the conditions recommended by Planning and Zoning Commission.

Council Focus Area(s):

17.

Rezoning and Preliminary Development Plan, PLH21-0095 Brake Masters at Mesquite Grove, Rezoning from Planned Area Development (PAD) for Neighborhood Commercial (C-1) uses to PAD for C-1 uses and motor vehicle repairs, located east of the northeast corner of Riggs Road and Gilbert Road (Request to Continue Item to September 22, 2022) Click to View

Move City Council continue Rezoning and Preliminary Development Plan, PLH21-0095 Brake Masters at Mesquite Grove, to the September 22, 2022, City Council hearing, as recommended by Planning and Zoning Commission.

Council Focus Area(s):

Facilities and Fleet

18.

Agreement No. BF2-031-4483, with DL Sales Corporation, for HVAC Air Filter Maintenance Services Click to View

Move City Council approve Agreement No. BF2-031-4483, with DL Sales Corporation, for HVAC filter replacement services, in an amount not to exceed $89,500, for the period of one year, beginning August 25, 2022, through August 24, 2023.

Council Focus Area(s):

19.

Agreement No. BF2-912-4485 with ASR Construction Group, LLC; Crawford Mechanical Services, LLC; FPS Civil, LLC; DMS Companies, Inc., dba Hernandez Companies; Kowalski Construction, Inc.; MGC Contractors, Inc.; and Nickle Contracting, LLC, for General Building Maintenance Services Click to View

Move City Council approve Agreement No. BF2-912-4485 to ASR Construction Group, LLC; Crawford Mechanical Services, LLC; FPS Civil, LLC; DMS Companies, Inc., dba Hernandez Companies; Kowalski Construction, Inc.; MGC Contractors, Inc.; and Nickle Contracting, LLC, for general building maintenance services, in an amount not to exceed $3,595,000, for a period of one year, beginning September 1, 2022, through August 31, 2023.

Council Focus Area(s):

20.

Purchase of Vehicles and Vehicle Dealer Upfitting Click to View

Move City Council approve the purchase of vehicles and dealer upfitting, using multiple vendors under State of Arizona contracts, in an amount not to exceed $3,475,000, and authorize the transfer of $285,957 from General Fund Contingency to the Vehicle Replacement Fund and General Fund to cover anticipated market price fluctuations for these purchases.

Council Focus Area(s):

Fire Department

21.

Professional Services Agreement No. FI2001.271, with Cole Architects, for the Fire Station No. 282 Reconstruction Post-Design Services Click to View

Move City Council award Professional Services Agreement No. FI2001.271 to Cole Architects for the Fire Station No. 282 Reconstruction Post-Design Services, in an amount not to exceed $139,702.

Council Focus Area(s):

22.

Physical Examinations Appropriation for Fiscal Year (FY) 2022-23 Click to View

Move City Council approve the appropriation for Firefighter Physical Examinations for FY 2022-23, in accordance with the intergovernmental agreement with the City of Phoenix, in the amount of $182,750.

Council Focus Area(s):

23.

Fire and Emergency Medical Dispatch Services Appropriation for Fiscal Year (FY) 2022-23 Click to View

Move City Council approve the appropriation for fire and emergency medical dispatch services for FY 2022-23, in accordance with the current intergovernmental agreement with the City of Phoenix, in the amount of $1,353,282.

Council Focus Area(s):

24.

Construction Manager at Risk Contract No. FI2001.401, Change Order 1, GMP #2, with CORE Construction, Inc., for the Fire Station No. 282 Reconstruction Click to View

Move City Council award Construction Manager at Risk Contract No. FI2001.401, Change Order 1, GMP #2, to CORE Construction, Inc., for the Fire Station No. 282 Reconstruction, in an amount not to exceed $4,311,031; authorize an appropriation transfer of $484,000 from the General Fund, Non-Departmental, Contingency Account, to the General Government Capital Projects Fund, Fire Capital, Rebuild Fire Station #282 account; and award the municipal arts project to Nicolas Rascona in an amount not to exceed $62,330.

Council Focus Area(s):

Human Resources

25.

Resolution No. 5610 Amending City of Chandler Personnel Rule 16, Section 10 A, to add Juneteenth as a City Holiday Click to View

Move City Council pass and adopt Resolution No. 5610 amending City of Chandler Personnel Rule 16, Section 10 A, to add Juneteenth as a City Holiday.

Council Focus Area(s):

Information Technology

26.

Agreement with SAR Systems, LLC for the Purchase of Professional Services to Implement Position Control Click to View

Move City Council approve the agreement with SAR Systems, LLC for the purchase of professional services to implement Position Control, from SAR Systems, LLC, in the amount of $279,300.

Council Focus Area(s):

27.

Purchase of Annual Support for the Talent Management Suite Click to View

Move City Council approve the purchase of annual support for the talent management suite, from Saba Software, Inc., in the amount of $145,207.

Council Focus Area(s):

28.

Purchase of Deployment Services for Office 365 Click to View

Move City Council approve the purchase of deployment services for Office 365, from Carahsoft Technology Corp, utilizing Omnia Partners Contract No. R191902, in an amount not to exceed $200,733, and authorize the City Manager or designee to sign a linking agreement with Carahsoft.

Council Focus Area(s):

29.

Purchase of Electronic Data Management System Annual Maintenance Click to View

Move City Council approve the purchase of electronic data management system annual maintenance, from InStream, in the amount of $74,610.

Council Focus Area(s):

Management Services

30.

Agreement No. WH2-914-4361, Amendment No. 1, for Electrical Supplies Click to View

Move City Council approve Agreement No. WH2-914-4361, Amendment No. 1, with Consolidated Electrical Distributors, Inc., DBA Arizona Electric Supply, for electrical supplies, in an amount not to exceed $400,000, for the period of September 1, 2022, through August 31, 2023.

Council Focus Area(s):

31.

Purchase of Street Signs and Hardware Click to View

Move to approve the utilization of the City of Peoria Contract No. ACON19421, with Interwest Safety Supply, LLC, for the purchase of traffic signs and related hardware, in an amount not to exceed $130,000.

Council Focus Area(s):

32.

Claims Report for the Quarter Ended June 30, 2022 Click to View

Move to accept the claims report for the quarter ending June 30, 2022, which is included with this memo as an attachment.

Council Focus Area(s):

33.

New Class B Bingo License for Matthew B. Juan American Legion, Post 35 Click to View

Move for approval for a Class B Bingo license for The American Legion, Post 35, located at 2240 W. Chandler Boulevard

Council Focus Area(s):

34.

New License Series 7, Beer and Wine Bar Liquor License application for Pickleball Kingdom, LLC, DBA Pickleball Kingdom Click to View

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 200999, a Series 7, Beer and Wine Bar Liquor License, for Michael Fred Rodrigues, Agent, Pickleball Kingdom, LLC, DBA Pickleball Kingdom, located at 4950 W. Ray Road, and approval of the City of Chandler, Series 7, Beer and Wine Bar Liquor License No. 303089.

Council Focus Area(s):

35.

New License Series 10, Beer and Wine Store Liquor License application for AZ Indian Grocery, Inc, DBA Orange Tommy Click to View

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 200016, a Series 10, Beer and Wine Store Liquor License, for Chandana Devagudi, Agent, AZ Indian Grocery, Incorporated, DBA Orange Tommy, located at 3875 W. Ray Road, Suite 7, and approval of the City of Chandler, Series 10, Beer and Wine Store Liquor License No. 303237.

Council Focus Area(s):

36.

New License Series 12, Restaurant Liquor License application for FC Casa Paloma, LLC, DBA Flower Child Click to View

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 199961, a Series 12, Restaurant Liquor License, for Samuel William Fox, Agent, FC Casa Paloma, LLC, DBA Flower Child, located at 7131 W. Ray Road, Suite 10, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 303641.

Council Focus Area(s):

Police Department

37.

Agreement No. PD3-200-4510, with FX Tactical, LLC, and Skaggs Companies, Inc., for Police Uniforms Click to View

Move City Council approve Agreement No. PD3-200-4510, with FX Tactical, LLC, and Skaggs Companies, Inc., for police uniforms, in an amount not to exceed $274,000, for the period of September 1, 2022, through August 31, 2023.

Council Focus Area(s):

38.

Purchase of Ammunition Click to View

Move City Council approve the purchase of ammunition, from Dooley Enterprise, Inc., utilizing the State of Arizona Contract No. CTR043672, in the amount of $200,000.

Council Focus Area(s):

39.

Purchase of Firearms Click to View

Move City Council approve the purchase of firearms, from Proforce Law Enforcement, utilizing the State of Arizona Contract No. CTR049168, in the amount of $90,000.

Council Focus Area(s):

40.

Purchase of Mobile Communication Services Click to View

Move City Council approve the purchase of mobile communication services, from AT&T FirstNet, utilizing the State of Arizona Contract No. CTR052804, in an amount not to exceed $96,000.

Council Focus Area(s):

41.

Purchase of Mobile Communication Devices and Services Click to View

Move City Council approve the purchase of mobile communication devices and services, from Verizon Wireless, utilizing the State of Arizona Contract No. CTR049877, in an amount not to exceed $156,000.

Council Focus Area(s):

Public Works and Utilities

42.

Introduction of Ordinance No. 5022 Granting a Temporary Construction Easement to Salt River Project Agricultural Improvement and Power District Click to View

Move City Council introduce and tentatively adopt Ordinance No. 5022 granting a temporary construction easement to Salt River Project Agricultural Improvement and Power District, at no cost, to temporarily relocate a 69 kilovolt power line to the east side of the Old Price Road alignment south of Queen Creek Road.

Council Focus Area(s):

43.

Resolution No. 5601 Authorizing the City Manager to Sign and Submit an Application for Modification of Designation of Assured Water Supply Click to View

Move City Council pass and adopt Resolution No. 5601 authorizing the City Manager to sign and submit an application for Modification of Designation of Assured Water Supply.

Council Focus Area(s):

44.

Resolution No. 5603 Approving the Acquisition of Real Property Located at the Northeast Corner of Alma School Road and Kingbird Drive Required for the Alma School Road Improvement Project No. ST2004 Click to View

Move City Council pass and adopt Resolution No. 5603 approving the acquisition of real property located at the northeast corner of Alma School Road and Kingbird Drive required for the Alma School Road Improvement Project No. ST2004, in the amount of Sixty-Eight Thousand Five Hundred ($68,500.00) dollars, plus closing and escrow fees; authorizing the City’s Real Estate Manager to sign, on behalf of the City, the purchase agreement and any other documents necessary to facilitate this acquisition; and approving relocation services as may be needed and required by law.

Council Focus Area(s):

45.

Agreement No. PW2-988-4516, with BrightView Landscape Services, Inc., for Landscape Maintenance Areas 1 through 4 Click to View

Move City Council approve Agreement No. PW2-988-4516, with BrightView Landscape Services, Inc., for landscape maintenance areas 1 through 4, in an amount not to exceed $2,653,290, for a one-year period, August 22, 2022, through August 21, 2023, with the option of four one-year extensions.

Council Focus Area(s):

46.

Agreement No. ST0-988-4194, Amendment No. 2, with BrightView Landscape Services, Inc., for Storm Repair and Revegetation Services Click to View

Move City Council approve Agreement No. ST0-988-4194, Amendment No. 2, with BrightView Landscape Services, Inc., for storm repair and revegetation services, in an amount not to exceed $550,000, for a one-year period, August 1, 2022, through July 31, 2023.

Council Focus Area(s):

47.

Agreement No. PW0-890-4209, Amendment No. 2, with Core and Main, LP, for Water Meters Click to View

Move City Council approve Agreement No. PW0-890-4209, Amendment No. 2, with Core and Main, LP, for water meters, in an amount not to exceed $1,500,000, for the period of September 1, 2022, through August 31, 2023.

Council Focus Area(s):

48.

Agreement No. WW0-885-4192, Amendment No. 2, with Carbon Activated Corporation, for Activated Carbon Click to View

Move City Council approve Agreement No. WW0-885-4192, Amendment No. 2, with Carbon Activated Corporation, for activated carbon, in an amount not to exceed $1,000,000, for a one-year period, October 1, 2022, through September 30, 2023.

Council Focus Area(s):

49.

Agreement No. PW1-745-4336, Amendment No. 1, with Vincon Engineering Construction, LLC, for Right-of-Way Repairs Click to View

Move City Council approve Agreement No. PW1-745-4336, Amendment No. 1, with Vincon Engineering Construction, LLC, for right-of-way repairs, in an amount not to exceed $120,000, for a one-year period, August 1, 2022, through July 31, 2023.

Council Focus Area(s):

50.

Professional Services Agreement No. ST2101.202, with Entellus, Inc., for the Detroit Basin/ Gazelle Meadows Park Sanitary Sewer and Potable Water Improvements Design Services Click to View

Move City Council award Professional Services Agreement No. ST2101.202, to Entellus, Inc., for the Detroit Basin/Gazelle Meadows Park Sanitary Sewer and Potable Water Improvements Design Services, in an amount not to exceed $173,130.

Council Focus Area(s):

51.

Purchase of Asphalt and Concrete Materials Click to View

Move City Council approve the purchase of asphalt and concrete materials, from Vulcan Materials Company and Cemex, Inc., utilizing City of Tempe Contract No. T19-143, and King Concrete, Inc., utilizing City of Mesa Contract No. 2021248, in a combined amount not to exceed $70,000, for a one-year term, August 25, 2022, through August 24, 2023.

Council Focus Area(s):

52.

Purchase of Industrial Loader Click to View

Move City Council approve the purchase of a Caterpillar Industrial Loader, from Empire Southwest, LLC, utilizing State of Arizona Contract No. CTR052847, in the amount of $104,102.25.

Council Focus Area(s):

53.

Purchase of Combination Sewer Cleaner Click to View

Move City Council approve the purchase of a 9-yard combination sewer cleaner, from AZ Wastewater Industries, Inc., utilizing Sourcewell Contract No.122017-SCA, in the amount of $535,292.97.

Council Focus Area(s):

54.

Purchase of Refrigerated Liquid Carbon Dioxide Click to View

Move City Council approve the purchase of refrigerated liquid carbon dioxide, from Reliant Gases, Ltd., utilizing City of Glendale Contract No. C20-0792, in an amount not to exceed $300,000.

Council Focus Area(s):

55.

Purchase of SCADA Network Hardware Click to View

Move City Council approve the purchase of SCADA network hardware, from Dell Marketing, LP, utilizing State of Arizona Contract No. ADSPO16-098163, in an amount not to exceed $122,980.

Council Focus Area(s):

56.

Purchase of Uninterruptible Power Supply Equipment, Service, and Maintenance Click to View

Move City Council approve the purchase of uninterruptible power supply equipment, service, and maintenance, from Gruber Technical, Inc., utilizing State of Arizona Contract No. ADSPO18-176584, in the amount of $89,190.68.

Council Focus Area(s):

57.

Sole Source Purchase of Analytical Equipment, Parts, and Services Click to View

Move City Council approve the sole source purchase of analytical equipment, parts, and services, from Rosemount Analytical, Inc., in an amount not to exceed $290,000.

Council Focus Area(s):

58.

Sole Source Purchase of Chemicals Click to View

Move City Council approve the sole source purchase of chemicals, from SUEZ Water Technologies & Solutions, Inc., in an amount not to exceed $300,000.

Council Focus Area(s):

Informational

59.

Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor License Premises Administratively Approved Click to View

Council Focus Area(s):

60.

June 15, 2022, Planning and Zoning Commission Meeting Minutes Click to View

Council Focus Area(s):

Adjourn